Preparing your office for 2026 means more than clearing desks and switching off lights.

It’s about assessing how your workspace, technology, and equipment support your business goals for the year ahead.

From IT and furniture to future office planning, this checklist will help you end 2025 on a high and start 2026 with confidence.

Why is a Year-End Office Readiness Check Important?

A year-end readiness review helps your organisation operate efficiently and avoid costly disruptions when returning after the holidays. It ensures your technology works smoothly, your office environment is safe and inspiring, and your teams can start the new year without distractions or downtime.

1. Assess Your IT and Infrastructure

Before 2026 begins, check that your technology setup is fit for purpose. Outdated hardware or poor connectivity can slow productivity and create unnecessary stress for teams.

IT Readiness Checklist:

Test all computers, monitors, and docking stations.
Confirm your data backup and cybersecurity systems are up to date.
Replace faulty cables, chargers, or peripherals.
Ensure meeting room tech (screens, cameras, and microphones) is fully functional.

💡 Tip: Crown Workspace offers specialist IT relocation and decommissioning services, ensuring your technology assets are moved, reinstalled, or disposed of securely and sustainably.

2. Review Your Office Furniture and Layout

A comfortable, well-organised workspace can boost wellbeing and productivity. Over the year, furniture can wear out or no longer fit your team’s hybrid setup.

Furniture and Design Review:

Check for damaged desks, chairs, or storage units.
Identify underused furniture that could be reused, refurbished, or recycled.
Reconsider your layout for collaboration zones and quiet spaces.
Evaluate ergonomic needs and adjust seating or monitor positions.

💡 Did you know? Crown Workspace can help with furniture audits and sustainable disposal solutions, helping you reduce waste and extend the life of your office assets.

3. Evaluate Space Utilisation and Future Needs

As businesses evolve, so do workspace requirements. A year-end review is the perfect time to ask whether your current office still works for your team.

Ask yourself:

Is your office too large or too small for current headcount?
Are hybrid work patterns changing how the space is used?
Would a redesign or relocation better support your goals for 2026?

💡 Tip: Crown Workspace provides relocation services, helping businesses plan, design, and execute smarter workspaces that align with their people and performance goals.

4. Clear Out Clutter and Archive Responsibly

The end of the year is the perfect time to declutter. Old paperwork, unused IT, and surplus furniture can take up valuable space and create compliance risks.

Declutter Strategy:

Digitise physical files where possible.
Dispose of redundant or obsolete IT equipment securely.
Donate or recycle furniture to support sustainability targets.
Work with trusted partners for confidential waste disposal.

♻️ Crown Workspace can coordinate sustainable clearance and recycling services, ensuring items are reused or recycled responsibly in line with your ESG commitments.

5. Create a 2026 Office Action Plan

Once you’ve reviewed your IT, furniture, and space, summarise your findings into a simple action plan for the new year.

Include:

Key maintenance tasks
Planned technology upgrades
Furniture refurbishments or replacements
Relocation or redesign projects
Sustainability and wellbeing goals

💡 Tip: A proactive plan means fewer surprises in Q1, and a smoother start to the year ahead.

Start 2026 with Confidence

A well-prepared office sets the tone for a productive and positive new year. By reviewing your technology, space, and furniture before the holidays, you can enter 2026 ready to focus on what matters most: your people and your performance.